Microsoft Outlook 2010: Microsoft Outlook 2010: How to Color-Code Calendar Entries

There may be times when it’s necessary to draw attention to a particular item in your calendar to identify it as urgent or simply to stand apart from other items. Some offices use color-coding to show the progression of a walk-in client’s visit by using one color when the client is assigned to a worker, another color once the client has been seen/interviewed, and even another color once the client’s case is signed off.

To color-code the item in Calendar view, Click the item to select it. Click Categorize at the top of the window. Then Select the Color you wish to use.
the Categorize submenu

This example uses the color red to show urgency for this particular item.
a page of a calendar with a meeting highlighted in red

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