Microsoft Outlook 2010: Microsoft Outlook 2010: How to Create an Email Signature Line

Signature lines can add a professional look to your emails as well as give the recipient identifying information about yourself should they need to contact you in a way other than email. First, you must be in the process of creating a new email or have an email open and preparing to reply to it or forward it on.

Click Signature from the ribbon and then Click Signatures directly beneath it.

Signature 1

When the Signatures and Stationary window opens, Click New.

Signature 2

A New Signature window will open for you to give a name to the signature line template you are about to create. Click OK.

Signature 3

Next type in what you want to include in your signature line. DHS has some standards to follow when composing your signature line:

  • Font: Arial, Corbel, Calibri, and Times are the most readable/legible.
  • Use black or dark blue color only for text
  • Do not use script or calligraphy type fonts
  • Signature blocks should include, at a minimum:
    • Name
    • Title
    • Division
    • At least one phone number
    • Address, if necessary
  • Do not use quotes in your signature line. Some acceptable alternatives are:
    • DHS Mission Statement
    • DHS Resource or hotline numbers (such as Abuse and Neglect hotline, Director’s helpline)

You can use the drop-down arrows shown below to use your signature line just for New messages, just Replies/forwards, or for both. After you’ve completed the signature line and chosen your selections, Click OK.

Signature 4

Your newly created signature line will not show right away unless you Click Signature and then Click the name it was given, John, in this instance.

Signature 5

Otherwise, it will show on subsequent emails according to your specifications.

Signature 6

Comments or Suggestions?

We want Quest to be your source for important information that you need to succeed at in your work but we need your help:

Was this article helpful? Was it missing something you needed to get the job done?

Tell us what you think, what you know about this article. What are we doing well, and what we could do better.

All fields are required.