AFS Special Procedures: UpdatedCOVID-19 Related Child Care Initiative

Employees of licensed child care providers will continue to be eligible for free child care through 09/30/2024.  You should continue to code the payee with $4 (no other income should be coded on the system.) The child care employee needs only to provide proof that they work for a licensed provider to be eligible.  If the child care employee is married or living with the other parent of the child(ren), we do verify that the other parent is working during the same hours, but the other parent’s income is not considered or coded on the case. When the parent also receives SNAP, all income must be diverted using block E.47 except for $4. When you receive the copay lock or no earnings edit, email ChildCareSubsidy@okdhs.org for an override.

The need factor must be met as with all AFS related child care. The choice of provider requirements at 340:40-5-1(7) are also required.

  • Code the child care authorization with W5.
  • Be sure to assist the family with getting the EBT card (if a new case) and clarify which card should be used for each child (if more than one case for the family).
  • Provide the EBT video for the customer to watch.

Examples Income Coding in FACS (Child Care Only)

Carrie Shelton applies for child care benefits for her infant son George. She became employed with Central Child Care a few months ago. Carrie and her son do not receive SNAP benefits. Carrie receives $400 monthly of child support for George.

  • The $400 dollars of child support would not be coded on the case for child care only cases.
  • $4 dollars of income is coded on the Income Tab in the earned income field. Code all other FACS Tabs for the child care case.

Examples Income Coding in FACS (Child Care Only)

Examples Income Coding in FACS (Child Care & SNAP)

Carrie Shelton applies for child care benefits for her infant son George. She became employed with Central Child Care a few months ago. Carrie and her son receive SNAP benefits. Carrie also receives $400 monthly of child support for George.

  • All sources earned or unearned income needs to be coded on the case for SNAP. Carrie’s monthly earned income is entered in the Earned Income field on the Income Tab of FACS.

Examples Income Coding in FACS (Child Care & SNAP).

  • The child support income for George is coded on the Child Support and Countable Amount on the Income Tab of FACS.

Examples Income Coding in FACS (Child Care & SNAP).

  • To code only the $4 for the child care benefits; the other income must be diverted from the case. This is done by coding the amount we don’t want to count for child care on the Child Care Tab in block E.47 when the case is certified. In this example, Carrie earns $1000 monthly and receives $400 of child support income. Total income is $1400 and $1396 is diverted to leave the $4.

Examples Income Coding in FACS (Child Care & SNAP).

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