AFS Special Procedures: NewCOVID-19 Related Child Care Initiative

This initiative will provide child care to child welfare related groups, Direct Service employees, (DDS Provider Agencies, Aging Services Provider Agencies, Child Care Providers), and OKDHS employees at either a traditional child care facility or through kith.care. The traditional child care provider must be licensed and contracted with OKDHS for subsidized child care.

Please note that a new case will need to be created for these groups

The Initiative should only be utilized when the household is otherwise over-income for “regular” child care subsidy. If the household is income eligible, please process the applications as you would any other child care application. Copayments are waived through May 2022. The client will still receive “free child care”.

COVID-19 Child Welfare Child Care Initiative

Starting May 17th through May 2022, 3 child welfare related groups handled by AFS will be eligible for free child care for a limited time regardless of household income. Refer to the table shown here for information regarding the 3 groups and the verification required.

Eligible Groups
Family Type Proof of participation in groupProof of participation in group Proof of Child Care Need
Subsidized guardianship Guardianship approval letter from DHS
  • Paystub received in the last 30 days for each employed parent
  • School schedule for each student parent
Trial reunification Verification with permanency worker
  • Paystub received in the last 30 days for each employed parent
  • School schedule for each student parent
Post adoptive (6 years of age and older) Form 04AN002E, Adoption Assistance Agreement
  • Paystub received in the last 30 days for each employed parent
  • School schedule for each student parent

The need factor must be met as with all AFS related child care.

To track these cases and ensure they are paid for out of COVID-19 stimulus funds, please make sure the that the following is entered in FACS;

  • The income must be coded as $3.
  • A case note must be entered with a heading of “C19 CW related initiative”
  • Code the child care authorization with W5.

Example

A family with post adoptive care who currently has an open case for children under the age of 6 that has older children who formerly met the requirements for post adoptive child care. These older children should not be added to the existing case but a new case created specifically for this initiative. A new application is not required.

COVID 19 Direct Service Provider Related Child Care Initiative

Eligible Groups
Family Type Proof of participation in group Proof of Child Care Need
Employees of DDS provider agency Verify employer is listed on DDS provider agency list
Refer to DDS provider agency list.
Paystub received in the last 30 days for each employed parent
Employees of Aging Services provider agency Verify employer is listed on Aging services provider agency list Paystub received in the last 30 days for each employed parent
Employees of a child care provider Paystub received in the last 30 days for each employed parent

The need factor must be met as with all AFS related child care. For child care provider employees, the choice of provider requirements at 340:40-5-1(7) are also required.

To track these cases and ensure they are paid for out of COVID-19 stimulus funds, please make sure that the following is entered in FACS;

  • The income must be coded as $4.
  • A case note must be entered with a heading of “C19 DDS related initiative”
  • Cod the child care authorization with W5.

Access the DDS Provider Agency List

Access the Direct Provider List for Aging Services

COVID-19 OKDHS Employees Child Care Initiative

Eligible Groups
Family Type Proof of participation in group
DHS Employee Paystub received in the last 30 days for each employed parent. At least one parent must be employed by DHS.

The need factor must be met as with all AFS related child care.

To track these cases and ensure they are paid for out of COVID-19 stimulus funds, please make sure that the following is entered in FACS;

The income must be coded as $5.
A case note must be entered with a heading of “C19 OKDHS related initiative”
Code the child care authorization with W5.

NOTE: Remember that the $3, $4 or $5 should only be coded on the payee of the case (dependent upon the category).

Information for all of the above groups

  • Be sure to assist the family with getting the EBT card (if a new case) and clarify which card should be used for each child (if more than one case for the family)
  • Provide the EBT video for the customer to watch
  • Let the family know that the child care should only be used during the days and times when the stated need factor is being met.

FYI – these families are also eligible for Kith Care if they choose. The Kith Care website explains requirements for this option. www.kith.care

Please contact daycare@okdhs.org with any questions.

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