Complete and accurate case notes are important whenever you take action on a case or speak with a client. Case notes often contain phrases and abbreviations specific to DHS programs. Below is a list of commonly used DHS acronyms and terms that might be used in case notes.

• A
• B
• C
• D
• E
• F
• G
• H
• I
• J
• K
• L
• M
• N
• O
• P
• Q
• R
• S
• T
• U
• V
• W
• X
• Y
• Z

A

AAU

ADvantage Administrative Unit

ABAWD

Able Bodied Adults without Dependents.

ABD

Aged, Blind, or Disabled.

ABE

Adult Basic Education

Absent Parent

is the parent who is not living with his or her child

ACCESS Oklahoma

name of the electronic benefit transfer card

ACP

Address Confidentiality Program

Actual Income

income amount that was actually received in a given month versus what is estimated/anticipated.

ADLs

activities of daily living

Adoption

process whereby a person assumes the parenting of another

ADvantage Assisted Living

services provided to individuals residing in an appropriately licensed facility that is contracted with OHCA.

ADvantage Waiver (ADV)

a Medicaid program that provides nursing home level of care for people who choose to receive services but remain in their homes.

AFDC

Aid to Families with Dependent Children. This term is used in some of the Medicaid programs.

AFS

Adult and Family Services

Alien

any person who is not a citizen or national of the United States.

Alien Registration Number

eight or nine digit number assigned by the Department of Homeland Security to certain aliens

A.N.R.O.S.I

Adult Non-Relative Opposite Sex Individual.

Anticipated Income

a reasonable estimate of ongoing income which is expected to be received during the certification period.

APS

Adult Protective Services

Assessment Tools

used for persons applying for TANF to determine the participant’s skills, abilities, and barriers

Assignment of Support

client’s transfer of their right to child support payments or client’s transfer of their rights to medical support payments and payment of medical care from any third party to the State of Oklahoma.

Asylee

an alien who is found to be unable or unwilling to return to his or her country of nationality because of persecution or well-founded fear of persecution.

Authorized Representative

a person who is knowledgeable of the household circumstances and who is designated in writing by the head of the household, spouse, or other responsible household member to act on behalf of the household

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B

BENDEX (BEN)

Beneficiary and Earnings Data Exchange System. This is a computer screen used to verify some types of social security benefits.

Benefit Allotment

a term used by SNAP to indicate the amount of food benefits for which the household is approved

Benefit Allowance

a term used to describe the amount of money some employers provide toward the purchase of insurance

Blended School Age Unit Type

a Child Care Subsidy unit type that may be authorized when a child needs care four hours or fewer per day Monday through Friday when school is in session and more than four hours per day on Monday through Friday on school holidays.

BIRS

Benefit Integrity and Recovery Section. This is the Family Support Services Division unit which processes overpayment claims.

Boarder

a boarder is a person to whom the household furnishes lodging and meals and who pay a reasonable monthly payment for board.

Buy-In

the procedure by which OHCA pays the client’s Medicare premium.

C

Caretaker Relative

a person (other than the biological or adoptive parent) who meets the specified degree of relationship with whom a child resides.

Case Notes

the place within the FACS system to document client interactions, how eligibility is determined, and the action taken.

Case Record

is an accumulation of material required to document a client’s eligibility for an receipt of benefits

Cash Assistance

a term used to indicate the SSP or TANF benefit

Categorically Needy

Individuals who have a medical categorical relationship and meet the income and resource guidelines.

Categorical Relationship

a term used in the Medicaid programs indicating that a person fits into a category which is covered by a health benefit program.

CCS

Child Care Services, the DHS division responsible for making sure Oklahoma’s children and their parents

Certification Period

means the number of months a household is approved for benefits that extended from the effective date of certification to the date benefits end or the benefit renewal is due.

Certification Renewal

A reapplication for benefits after the initial certification has expired. An interview with the household is needed for this type of renewal.

CFSD

Children and Family Services Division (also known as child welfare).

Child Support

is a type of unearned income

CID

Calculation in Income Deeming. The IMS screen used to determine how much income is deemed from parent(s) to child(ren)

Client

A person who is applying for or receiving services, cash assistance, or other benefits from DHS

CMB

Continued Medical Benefits. Medical coverage which is continued after a TANF case is closed because of receipt of certain types of income.

COLA

Cost of Living Adjustment.

Collateral contact

a verbal confirmation of a household’s circumstances by a person outside the household.

Commensurate Return

a term used in the SoonerCare (Medicaid) program regarding transfer of resources

Common-law Marriage

a type of marriage recognized in Oklahoma in which two people agree that they are married, live together, and present themselves as husband and wife without benefit of a legal ceremony

Community Partnership (CP)

a term used for a structured TANF Work activity in which a TANF recipient performs work for the direct benefit of the community

Community Spouse (CS)

An individual who does not receive NH or ADvantage services and still resides in the home and is married to an individual who receives Nursing Home or ADvantage Waiver services.

Confidentiality

DHS maintains the confidentiality of all applications, information, and records concerning any applicant or recipient in accordance with the Oklahoma Social Security Act, the Federal Social Security Act, and Section 183 of Title 56 of the Oklahoma State Statutes

Conservator

an individual appointed by the court to manage the financial affairs of a person who is physically or mentally unable to manage these areas on their own.

Co-pay

see Family Share Co-Payment.

Core Work Activities

a term used in the TANF program for TANF Work activities that always meet the federal work participation requirement

CSS

Child Support Services, the DHS division that establishes paternity and pursues and collects child support

Custodial parent

the parent that has physical and/or legal custody of the child.

CWA Report

county worker activity report – online, near-real-time reports of information taken from the IMS system alerting you to specific conditions occurring now or soon to be occurring in one or several of your cases

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D

Data Exchange

automated electronic information received from other agencies that provides benefit, wage, tax information, and verification of Social Security numbers that is matched with DHS electronic records

DDS

Developmental Disabilities Services.

Debit Card

State Supplemental Payment (SSP) and Temporary Assistance for Needy Families cash assistance benefits are issued to clients on a Master Card debit card

Deductions

expenses that may be subtracted from gross income and vary depending on the program

Deeming

when a portion of one individual’s income and/or resources are considered in determining the eligibility of another.

Degree of Relationship

a term used by the TANF program. The adult payee must be related to the child within the fifth degree of kinship to receive TANF cash assistance for the child

Deprivation

this is when a child lacks parental support due to a parent being absent from the home, deceased, incapacitated, disabled, or unemployed.

Destroyed Food

SNAP may replace food benefits when food was destroyed in a household misfortune

Disability Advocacy Program (DAP)

a program available to assist a TANF Work participant or a child receiving TANF with a Social Security Administration pending disability claim

Disabled Individual

a person who meets the same definition that the Social Security Administration uses in determining eligibility for disability benefits.

Disaster Procedures

DHS is responsible for operating Disaster SNAP when Food and Nutrition Service declares a disaster occurred in Oklahoma

Disqualified household member

a person who is part of the SNAP household who is not eligible to receive benefits due to certain SNAP rules but whose income is considered in determining the household’s eligibility.

Diverted Income

A computer block in the FACS application. Income which is entered in this field is not considered toward eligibility for the TANF and medical programs.

Documentary Evidence

Information an applicant or recipient must provide to determine program eligibility. Refer to Verification

Duplicate Participation

a term used when someone applies for or receives the same or similar assistance in two cases or states for the same month

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E

Earned income

income in the form of wages, self-employment, or training allowances for which a person puts forth physical labor.

EBT

Electronic Benefit Transfer system.

ECAP

Energy Crisis Assistance Program

ELDERS

Electronic Data Entry and Retrieval System. A web based system used to submit information to the Long Term Care and Area nurses in order to determine eligibility for nursing home, ADvantage and Personal Care services.

Eligible couple

this means a husband and wife who are both aged, blind, or disabled and meet the income and resource standard for a money payment.

Eligible individual

a person who is aged, blind, or disabled and meets the income and resource standard for a money payment.

Eligible individual with ineligible spouse

an eligible individual with a spouse who is not aged, blind, or disabled and meets the income and resource limits for this category.

Eligibility Determination

the process of determining eligibility includes the applicant filing an application, the worker certifying or denying benefits, and all subsequent activities required to receive continuing benefits

Eligibility Factors

these are the circumstances that must be met in order for a person to qualify for a benefit issued by Adult and Family Services

Employability Planning

a term used in the TANF program when the worker and the TANF participant develop a plan for securing employment

Employer Contact

employers can be contacted by mail, phone or in-person for the purpose of verifying work hours, pay, or TANF Work compliance

EO

Emergency Order. (Also referred to as Expedited.) A term used in the FACS system as a reason for certifying expedited SNAP benefits.

EPPIC

The electronic benefit transfer system for child care. This system is used to record time and attendance information for the child care program and make payments for children approved for child care subsidy services.

EPSDT

Early Periodic Screening, Diagnosis and Treatment.

E & T

Employment and Training

ETPANEW

a computer screen used to input TANF work activity hours for the TANF participant and to pay a participant allowance

Exemption

this may be an income or resource disregard or an exception from a program requirement

Expedited

certifying an application in a shorter time frame because the applicant meets certain SNAP or child care subsidy criteria.

Expungement

when a client has not accessed EBT or debit card benefits within a certain period of time, benefits may be returned to the state

Extended Medical

Medical coverage which is continued after a TANF case is closed for any reason other than moving to another state, transferring to another case, or death.

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F

FACS

Family Assistance /Client Services. The computer application used to interview and data input information for Family Support Services.

Fair hearing

an administrative hearing conducted by a hearing officer from the appeals unit in the OKDHS legal division.

Family share co-payment

the client’s portion of the cost of child care.

FDENY

this term is a computer status indicating a future denial

Fleeing Felon

an individual who is aware that a legal warrant has been issued for his or her arrest related to a felony and is intentionally avoiding prosecution or arrest.

Flex funds

a voucher to provide a TANF participant with necessary support services needed to accomplish their employment goals.

Fraud

making false or misleading statements or committing an act intended to mislead, misrepresent, conceal, or withhold facts concerning a person’s eligibility for assistance.

FSD

Food Stamp disqualification screen. When a client is disqualified for food benefits due to fraud in any state, the FSD screen shows the date the disqualification began and the length of the disqualification period

FSPI

Food Stamp Penalty Income. This is when a TANF benefit is reduced or closed because of certain TANF rules and the computer system applies a SNAP penalty by continuing to count the TANF benefit as income.

G

GED

general educational development

Good Cause (Child Support)

an exemption of the pursuit of child support given to a client when doing so is not in the best interest of the child.

Good Cause (TANF Work)

when a client has a legitimate reason that he/she cannot participate in a TANF work activity.

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H

Hardship Extension

federal and state regulations restrict TANF receipt for a total of 60 calendar months. A hardship extension may be approved by AFS TANF staff if the individual meet certain criteria

HCBW

Home and Community Based Waiver.

Head of Household

is an adult parent of children of any age living in the SNAP household or an adult who has parental control over minor children in the SNAP household provided all adult household members agree to the selection.

Help Desk

This is the unit which provides statewide support for computer users of Family Support Services Division programs.

HIPAA

Health Insurance Portability and Accountability Act

Home Property

defined as any shelter in which the individual has an ownership interest and which is used by the individual as his/her principal place of residence

Home Visit

AFS staff may need to visit a client in his or her home to conduct an interview when requested or to investigate questionable information

Household Composition

all the individuals who must be considered when determining eligibility for a family support services program.

HR & MS

Health Related and Medical Services. The family support services section that is responsible for applying Medicaid rules for OKDHS.

I

IADLs

instrumental activities of daily living

ICF

Intermediate Care Facility (regular nursing care)

ICF/ID

Intermediate Care Facility/Intellectually Disabled

IEP

Individualized Education Program

IEV

a computer transaction which lists earned and unearned income that was reported to the Internal Revenue Service.

IFSP

Individualized Family Service Plan

IIM

Individual Indian Money account

Illegal Alien

a person who is not a U.S. citizen and does not have documents showing he or she entered the U.S. legally

IMS

Information Management System.

Income Producing Property

property that is intended to generate rental or other revenues for the owner

Ineligible Alien

is a person who is not a U.S. citizen and does not meet qualified alien status

In-home Child Care

child care given to a child by a person coming into the child’s own home for the express purpose for caring for the child

In-Kind Income

A gain or benefit paid directly to the household which is not in the form of money.

Ineligible Spouse

an individual who is not aged, blind, or disabled but whose spouse is aged, blind, or disabled and the spouse meets the income and resource limits to receive a state supplemental payment.

Institutionalized Spouse (IS)

An individual who receives nursing home or ADvantage waiver services and is married to an individual who does not receive these services.

Inquiry

a request for information from an individual who does not complete an application

Irrevocable Trust

means a trust in which the grantor has expressly not retained the right to terminate or revoke the trust and reclaim the trust principal and income

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J

Job Readiness

TANF activities that help prepare TANF participants for work by ensuring they are familiar with general workplace expectations and exhibit work behavior and attitudes necessary to compete successfully in the labor market

Job Search

activities to obtain employment through personal contacts with employers

Job Skills Training

include vocational training and hands-on work experience to develop technical skills, knowledge, and abilities in specific occupational areas

Joint Custody

when parents separate or divorce and share custody of their child, either voluntary or through a court order

K

Key Train Assessments

is an assessment tool used to determine job skill level in the areas of reading for information, applied mathematics, and locating information

KIDS

statewide computer system used by child welfare staff as a case management tool.

Kinship

Kinship care for Child Welfare Services is commonly defined as “the full-time care, nurturing, and protection of a child by relatives, members of their Tribe or clan, godparents, stepparents, or other adults who have a family relationship to a child”

L

Late Date

the date the client is determined eligible for expedited SNAP benefits.

LEC

Living Estate Calculation

Legally binding child support

any money court-ordered and designated to be paid for the support of a child.

Life Estate

a life estate conveys upon an individual or individuals for his/her lifetime, certain rights in property.

LIHEAP

Low Income Home Energy Assistance Program.

Liquid Resource

cash, other types of savings or investment funds which can be easily and readily converted to cash.

Literacy

ability to use printed and written information to function in society, to achieve one’s goals, and to develop one’s knowledge and potential

Living Choice Waiver

A medical program that allows people who are living in an institution (NH, ICF/MR, State School, etc.) to move into the community with necessary supports.

LOC

Level of Care

LOCEU

Level of Care Evaluation Unit

Long Term Care Partnership Policy

Long Term Care insurance contract with the Oklahoma Insurance Commission, Oklahoma Health Care Authority and Department of Human Services to protect assets up to the amount of policy.

LTC-Long Term Care

These are medical programs which help individuals that need assistance with daily living skills, nursing home level of care clients, and/or persons with a diagnosis of mental retardation.

Lump sum payment

a payment based on an accumulation of income and payments which are considered windfall in nature.

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M

MAGI

Modified Adjusted Gross Income

Major Mother

This is a minor mother’s mother (grandmother to the minor mother’s child) in a TANF household.

MDI

Medical Decision Inquiry

MDL

Medical Decision List

Medicaid

is a health insurance program jointly funded by the state and federal governments but managed by the states.

Medicaid Income Pension Trust (MIPT)

A trust which is created when income exceeds the categorically needy standard for Long Term Care programs.

Medical Eligibility Determination Tracking System (MEDATS)

a tracking system to view medical decisions from the Level of Care Evaluation Unit (LOCEU) using the IMS transaction MDL and MDI.

Medically Fragile Waiver

A program for people living in their home with medical needs that exceed the coverage of the ADvantage Waiver.

Medicare

is a federal health insurance program where eligibility is determined by the Social Security Administration.

Mid-Certification Renewal (MCR)

A review of the household’s circumstances half-way through the certification period. No interview is required for this type of renewal.

Minimum Wage

the wage a person is paid must meet or exceed the federal or state minimum wage laws or the prevailing rate for similar employment, whichever is applicable

Minor mother

This is a parent who is under 18 years of age.

Minor mother (specific to TANF Work requirements)

This is a parent who is under 20 years of age.

MMIS

Medicaid Management Information System

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N

Need Factor

a term used in the Child Care Subsidy Program to denote why the client needs child care

Needy Caretaker

A relative (other than the biological or adoptive parent) who has applied for TANF or AFDC-related medical benefits and is included in the benefit. Need factor-a term used by the Child Care subsidy program to denote why the client needs child care. NF – Nursing FacilityNHL-New Hire List.

NHL

New Hire List

NOMI

Notice of Missed Interview

Non-core Work Activities

a term used in the TANF program to refer to training and education related activities

Non-household member

a person who resides in the SNAP household but cannot be considered a household member due to SNAP policy. Income and resources of these individuals are not considered in determining the household’s eligibility.

Non-liquid Resource

funds or assets which cannot be easily and readily converted to cash.

Non-recurring Lump Sum Payment

is a payment based on an accumulation of income and payments which are considered windfall in nature

NRT

Near Real Time Benefit processing. This is a term used by the Child Care subsidy program which means the application is processed within two business days of receiving the verification need to determine eligibility.

NF

Nursing Facility

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O

OAC

Oklahoma Administrative Code

OASDI

Old Age, Survivors, and Disability Insurance. Retirement, disability, and survivor’s benefits paid by the Social Security Administration. (Also known as RSDI.)

OCSS

Oklahoma Child Support Services.

OHCA

Oklahoma Health Care Authority

OIG

Office of Inspector General

OJT

On the Job Training.

OKDHS Live!

A web-based system which allows clients to complete benefit renewals and screen themselves for other benefits for which they may be eligible.

Online Enrollment (OE)

A web-based system developed by the Oklahoma Health Care Authority to determine Medicaid eligibility for certain individuals.

Orientation

a job readiness TANF Work activity

Overpayment

an overpayment claim occurs when a household receives more benefits or a child care provider receives more payment than it is entitled to receive.

OWL

Oklahoma Wage Link

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P

Participant Allowance

daily cash allowances that are made to participants in assigned TANF Work activities which are scheduled, structured, and supervised

PASARR

Preadmission Screening and Resident Review. An Oklahoma Health Care Authority assessment to determine if an individual’s needs can be met adequately in the facility in which s/he has chosen to reside.

Paternity Affidavit

is a document that provides parents with a way of formally acknowledging paternity of a child

Payee

The person in the household in whose name benefits are issued. The payee may or may not be included in the benefit. PC-Personal Care. A Medicaid program which helps individuals who need assistance with their daily living tasks (bathing, grooming, etc.) in their home. Penalty Period-a time frame of ineligibility that is assigned to ADvantage or nursing home clients who dispose of resources for less than fair market value.

Penalty Income

see FSPI.

Penalty Period

the length of time an individual or household is not eligible or the benefit is reduced

Permanent resident

An individual who has been granted authorization to live and work in the United States on a permanent basis. Principal Wage Earner-In the SNAP program, this is the SNAP household member who has the greatest earned income in the two months prior to a voluntary quit or work requirement violation.

Personal Property

property owned by an individual or business which is movable and is not affixed to or associated with the land.

PC

Personal Care

Prior Authorization

Approval of medical services or equipment by the Oklahoma Health Care Authority (OHCA) before the item or service is received.

Proration

benefits may be prorated from the application or reopen date instead of from the first of the month or from the date benefits are initially requested for an additional household member

Protective/preventive Child Care

a Child Care Subsidy benefit may be approved as an early intervention strategy in certain critical situations to help prevent neglect, abuse, or exploitation of a child

PS-2-Payments and Services.

The system which is used to issue Family Support benefits and payments. This term is often interchangeable with IMS.

Program Violation

A term used when the TANF benefit is reduced because the client did not follow one of the rules for the program.

PWE

Principal wage earner. In the TANF program, this is the parent who earned the greater gross income during the 24 month period ending with the month before the TANF application.

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Q

QDWI

Qualified Disabled and Working Individual – means individuals who have lost their Title II Social Security benefits due to excess earnings, but have been allowed to retain Medicare coverage

QI-1

Qualifying Individuals. This is a Medicaid program which pays for Medicare premium part B.

QMBP

Qualified Medicare Beneficiaries Plus. This is a Medicaid program which pays for Medicare premiums, deductibles, co-insurance, and three prescriptions a month.

Questionable Information

is information provided by the client that is inconsistent with previous statements made by the client, other information in the case record, or other information received by DHS

R

Rate, child care

the daily amount paid to a licensed and contracted child care provider for a child approved for Child Care Subsidy benefits

Real Property

that which consists of land, and of all rights and profits arising from and annexed to land, of a permanent, immovable nature

Redetermination

a periodic review of a client’s eligibility.

Reduced Pension

A Veteran’s Administration pension which is lowered upon entering an Intermediate Care Facility.

Refugee

Any individual who is outside of their country of nationality who is unable or unwilling to return to that country because of persecution. (See asylee)

Renewal

A review of a person’s eligibility to continue to receive a benefit from DHS

Representative Income

Income which can reasonably be expected to continue to be the same in the future.

Residence

A person must be a resident of Oklahoma to be eligible for AFS benefits

Resources

This is a general term representing any form of real and personal property which has an available money value.

Revocable Burial Fund

Revocable means the grantor has retained the right to terminate or revoke the burial fund and reclaim the trust principal and income

Revocable Trust

means a trust in which the grantor has retained the right to terminate or revoke the trust and reclaim the trust principal and income

RSDI

Retirement, Survivors and Disability Insurance benefits paid by the Social Security Administration. (Also known as OASDI.)

Roomer

is a person to whom the household furnishes lodging for compensation but not meals

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S

Sanction

any administrative decision to suspend or exclude a recipient from benefits or services.

SASSI

Substance Abuse Subtle Screening Inventory. This is a tool used in the TANF program to screen individuals for the probability of substance dependence.

SAVE

Systematic Alien Verification for Entitlement program. Tool used to determine a noncitizen applicant’s immigration status.

SDX

State Data Exchange System. This is a computer screen used to verify supplemental security income (SSI) from the Social Security Administration.

SEC

SoonerCare Evaluation Unit, formerly known as the Centralized Medical Unit (CMU).

Self-employment

a person is considered self-employed when he or she declares himself or herself to be self-employed, there is an employer/employee relationship and the employer does not withhold income taxes or FICA, even if required by law to do so, or the employer withholds taxes and the person provides proof he or she files taxes as self-employed

SEP

Subsidized Employment Program

Separate Household

a SNAP term indicating that one or more persons living in the same home purchases food and prepares meals separate and apart from the other household members

SLMB

Specified Low-Income Medicare Beneficiaries. This is a Medicaid program which pays for Medicare premium part B.

SNAP

Supplemental Nutrition Assistance Program. Also referred to as food benefits or food stamps.

(SNC) Skilled Nursing Care

Care which involves tasks and/or interventions that only a licensed nurse can perform according to Oklahoma statutes.

SNF

Skilled Nursing Facility (skilled care)

SoonerCare

is a health insurance program jointly funded by the state and federal governments but managed by the states. This term is interchangeable with Medicaid.

Special Medical Status

occurs when in certain instances an individual’s TANF or SSP cash assistance closes and the individual remains eligible for medical benefits

Special Needs Trust

A trust established to protect the assets of a disabled individual under age 65. Funds in the trust are used to purchase items other than food, shelter, clothing, and do not include cash dispersals to the client.

Special Needs Unit Type or Rate

A child care rate paid to child care providers in addition to the rate paid for a typical child for children meeting the definition of a child with disabilities

Specified Degree of Relationship(TANF)

individuals who are related by blood, marriage, or adoption in accordance with the relationship rules for a program.

Specified Degree of Relationship

A TANF payee must be related to the child by blood, marriage, or adoption within the fifth degree of kinship

SPPC

State Plan Personal Care

SSA

Social Security Administration.

SSI

Supplemental Security Income. A benefit paid by the Social Security Administration to individuals who are disabled or over 65 years old who have limited income and resources.

SSI-DCP

Supplemental Security Income Disabled Children’s Program.

SSNAP

Simplified Supplemental Nutrition Assistance Program

SSP

State Supplemental Payment. A cash benefit received by aged, blind, or disabled individuals who are income and resource eligible.

STARS

A rating system for child care facilities in Oklahoma.

State Work Incentive Program

is a program designed to assist in employing TANF participants into entry level positions in all branches of state government

Striker

an employee involved in a strike or concerted stoppage of work

Student

a child attending elementary through high school or an adult enrolled at least half-time in any recognized school, training program, or institution of higher education

Substance Abuse

a patterned use of a drug in which the user consumes the substance in amounts or with methods which are harmful to themselves or others

Substitute Payee

a person who assumes the role of payee when the payee is unable to act in that role for themselves.

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T

TANF

Temporary Assistance for Needy Families.

TCC

Transitional Child Care. This is a continuation of child care benefits after a TANF benefit has been closed due to earned income.

TEFRA

Tax Equity and Fiscal Responsibility Act. A medical program for children under age 19 who are over income for SoonerCare or Supplemental Security Income (SSI), live at home and have significant medical needs.

Temporary Absence

a person may be temporarily absent from the home and plan to return within a certain period of time

TFB

Transitional Food Benefits. This is a continuation of SNAP benefits after a TANF benefit has been closed under certain policy circumstances.

Title 18 Bed

Skilled Care

Title 19 Bed

Intermediate Care Facility (regular nursing care)

Title 19 (TXIX)

Another term for the Medicaid (SoonerCare) program.

Title IV-E

A provision in the Medicaid program which allows enhanced federal funding for children in the custody of OKDHS, the Office of Juvenile Affairs, or a federally recognized Indian tribe.

TPL

Third Party Liability. This is when a client’s medical service occurs due to accident or injury and another person or entity may be responsible for the cost. This is also a FACS tab to enter other health insurance that the client has.

U

UCAT

Uniform Comprehensive Assessment Tool. A form that is completed to request a medical evaluation for ADvantage, Nursing Care or Personal Care services.

UIB

Unemployment Insurance Benefits

Undocumented Alien

is an individual who is not a U.S. citizen and does not have documents to verify he or she entered the country legally

Unearned Income

is income that is not in the form of wages, self-employment, or training allowances and for which a person does not put forth physical labor

Unfinished Issuance

a computer process which allows changes to be made for the month after the initial month of certification even when second computer deadline has passed.

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V

VA

Veterans’ Administration.

Verified Upon Receipt

the term means the information is not questionable and the provider is the primary sources of the information

Voter Registration Services

AFS staff is federally mandated to offer voter registration services to applicants and recipients at every qualifying event (these are applying for benefits, completing a mid-cert renewal, annual benefit renewal, SNAP certification renewal, or reporting an address or name change

Vulnerability

a term used in LIHEAP. A household is vulnerable if it responsible either totally or partially, for the cost of home energy

W

WRE

Work Related Expense. A standard deduction given off of earned income in the TANF and medical programs.

Waivered Services

These are services provided by exemptions to the Medicaid program which allow the Oklahoma Health Care Authority to offer or expand services to individuals otherwise not eligible.

Warrant

a term used for a cash assistance benefit in the State Supplement payment or TANF programs.

WEP

Work Experience Program. A program to provide skill training and work enhancement to TANF participants.

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