Using the MICAL calculation tool

1. Determine Calculation Type – there are two choices Actual and Anticipated.

   Actual Income

   This is used when we have all the verification for income received in a past or
   current calendar month. Once the date from the first check being considered is entered, you
   will not be allowed to enter any checks from a different calendar month.

   Anticipated Income

   This is income that we anticipate the client will receive in a future or
   current month based on past income from an income situation that has not changed. You may
   use checks from more than one calendar month to compute Anticipated Income.

   

2. Select Pay Frequency – if the individual is paid daily MICAL will combine the daily values and calculate as weekly. Only consistent daily pay combines the values and calculates as weekly. Inconsistent daily pay would have to be calculated in another way. Refer to policy guidelines on how to calculate daily income for each specific program.
3. Select the pay dates. Pay dates are entered on a calendar displaying the month and year income is being entered for. Based on the “Pay Frequency” previously selected MICAL will automatically move to the next anticipated pay date. Enter the oldest check first.
4. Select the date of pay. Click in the pay amount box, and enter the amount of each check or salary/wages payment. You can use your number pad, the numbers on your keyboard or your mouse to enter amount. Use the double arrows to move the amounts to and from the list or hit enter after putting the amount in and the application will move it to the list for you. To remove an incorrect amount, first click on the entry from the payments list box. Then click the Del button to delete the incorrect amount. When entering a $0 amount, the application will require confirmation that you do want to enter that amount.
   

   Missing Pay Stub Calculation

   Occasionally you’ll have to determine what a pay amount was because the pay stub or other documentation is missing. The MICAL has a feature to calculate the value of a missing pay stub.

   • Click on date of missing pay stub on the “Date(s) Pay Received” calendar.
   • Click on “Add Missing PayStub” button
     
   • Enter Y-T-D Earnings after missing check
   • Enter Gross Earnings after missing check
   • Enter Y-T-D Earnings before missing check
     
   • Enter any additional paystubs into the MICAL before calculating.
5. Click on the “calculate button”(5a). MICAL will show the anticipated income based on the information entered. (5b) If a paycheck does not reflect the average wages (based on other salary or wage information entered) an error screen, shown here, will appear. Consult policy to determine if the check should be included in determining the average
   
6. If this person has more than one employer hit the “Next Employer” button. Then enter the pay
   frequency, dates, and amounts of each check or salary/wages payment.
7. After the information for the next employer has been entered click on “calculate” (7a). The income
   for each employer will be calculated separately in the “Employers” box (7b). The Anticipated
   income field will show the combined amount (7c).
   
8. Click in the “Client Information” box to annotate the screen with the employee name, case number, employer(s)
   name(s). The computer will autofill the client name and case number fields.
9. Click on the “comments” button to annotate with any additional comments.
10. Click on the “Print Preview” button for a printable screen of the MICAL information.
11. The information on the printable screen can be copied and pasted in to FACS Case Notes. Click the Copy button for the copy/paste feature.