Administrative Oversight: Housekeeping Guidelines

April 24, 2019

Food / Drink (Liquids)
When not property disposed, liquids and food can leak onto carpet causing stains and create a pest control problem.

  1. Personal Space – If you eat/drink at your desk, take care to avoid dropping or spilling food/drink on the floor. Dispose of any remaining food, drinks, and all food waste (including containers & wrappers) in the restroom or break room trash receptacles. If an accidental spill occurs, please clean up the spill yourself and notify the DHS designated janitorial contract monitor. Food should be stored in sealed containers or storage bags and not left open. Avoid eating or drinking around any equipment as it could be damaged.
  2. Break Rooms / ERC areas – Selling food for ERC fundraising is permitted (unless the building owner objects) and it should be properly stored to avoid pest infestation. Washing dishes and cleaning appliances is the responsibility of staff and should be done daily. Janitorial staff is not responsible for washing dishes or cleaning appliances. Food should be stored in sealed containers or storage bags and not left open.
  3. Interview Rooms – No food or drinks should be allowed in the interview rooms.
  4. Conference Rooms – If you have luncheons, snack days, parties, etc., clean up after yourselves. Food/drink should be disposed of in the restroom or break room receptacles.

Walls / Doors / Windows
Nothing should be taped or attached directly to any part of walls, doors, or windows unless it is framed or on a bulletin board/tack strip. This includes entrance and office doors, sidelights and reception windows. Seasonal or emergency notices to clients should be laminated or placed in a plastic sleeve so they can be easily removed for cleaning.

Personal Space
Personal space is within your cubicle/office.  Nothing should protrude outside or above cubicle walls or offices. Decorations should be in good taste and not overdone. Nothing should be taped or attached to outside walls of cubicles with the exception of nameplates.

Appliance Use
No appliances such as refrigerators, coffee makers, microwaves, crock pots etc., should be used in your personal offices or workstations. Electrical appliances must be limited to the break rooms/areas to avoid overloading electrical circuits and creating fire hazards.

Keep the Floor Clear
Staff should not store cases, files, papers, personal items, etc. on the floor as it creates a safety hazard, compromises confidentiality and impedes proper cleaning by custodial staff.

Recycle Bins
Where recycling bins are provided, waste paper should be disposed of in bins and not it personal trashcans.

Candles
No lit candles or warming devices; no open flames, no electric candle, potpourri, or coffee warmers.

Ceilings
Ceilings are designed to carry certain weights. Therefore, nothing should be suspended from the ceiling of the building.

Interior Finishes
In accordance with building codes, interior finishes (curtains, drapes, rugs, etc.) must meet certain requirements. Therefore no non-state issued rugs, curtains, drapes, furniture etc. are to be in the building.

Restrooms
No feminine hygiene products, paper towels etc. should be flushed down the toilets. Waste paper products should be disposed of in the appropriate bins.

Fire Extinguishers
Do not allow material or equipment to be stored around or in front of extinguishers in any way that would prevent immediate use in an emergency. Marking the floor area around each extinguisher with a notation such as “Keep This Area Clear” may help with this effort.

Space Heaters
No space heaters are permitted without agency approval. Review Energy Conservation Guidelines.

Smoking
The use of any tobacco product is prohibited on any and all properties owned, leased, or contracted for use by the State of Oklahoma, including but not limited to all buildings, land, and vehicles

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