Child Welfare workers process applications when:
- A foster parent is the requestor, whether they receive a payment or not
- A foster parent of a child in tribal custody with an open resource in KIDS
- The child welfare worker recommends child care for protective/preventive purposes and there is an open child welfare case
- There is a “Swift Adoption”
- The child is placed through a CWS Safety Plan or Immediate Protective Action Plan (IPAP).
NOTE: A “swift adoption” occurs when a family is in the process of adopting a child that they have not formerly fostered. Once the adoption is complete it would become a post-adoption case which would be handled by AFS.
AFS workers process all applications for:
- clients when a copayment must be determined;
- children under Interstate Compact on the Placement of Children (ICPC). When a child is under an ICPC with another state, the local ICPC worker advises AFS staff whether the foster family is receiving funds for child care from the other state. If funds are available for child care, the worker denies the application;
- a tribal foster family when there is not an open resource in KIDS (foster home, shelter, etc.). The worker sends an email to email@example.com notifying AFS Child Care Subsidy staff of the approval. The email includes the case number, foster parent’s name, and child’s name. AFS Child Care Subsidy staff then requests that staff in the Child Welfare Services Family Foster Care Section determine why there is not an open resource in KIDS;
- protective/preventive child care as long as there is not an open Child Welfare Services (CWS) case. This can include when the family is not court involved but CWS staff contracts with an outside agency for Comprehensive Home Based Services (CHBS). Refer to 340:40-7-8(e) for information about processing AFS protective or preventive child care requests; and
- clients whose children are in DHS custody, but are on trial reunification with their parents. When children are in DHS custody but on trial reunification with their parents, the parent’s income is considered in determining the amount of the family share copayment.