Steps to determine amounts of missing pay verification
Occasionally you’ll have to determine what a pay amount was because the pay stub or other documentation is missing. It’s always preferable to obtain the missing document when possible; however you can usually arrive at the income you need to obtain by applying a simple mathematical procedure. Using the information provided below, let’s look at an example:
- Start with the most recent pay stub and list the others below it.
- The oldest pay stub should be last on this list.
- Include the missing pay stub in the list.
April 2015 Sun Mon Tue Wed Thu Fri Sat 1 2 3 4 5 6 7 8 9 10missing pay 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 Pay Date Gross Earnings Year to Date 4/24/2015 $235.06 $2029.63 4/17/2015 $210.67 $1794.57 4/10/2015 missing missing 4/3/2015 $240.75 $1337.29
- Take the Year-to-Date figure following the missing pay stub and subtract the gross pay amount for that date to obtain the missing Year-to-Date figure.
$ 1794.57 (Year-To-Date for 04/17/2015 check)
minus 210.67 (Gross Pay for 04/17/2015 check)
equals $ 1583.90 (Year-To-Date for 4/10/2015 missing check)
- Subtract the next (older) Year-to-Date figure from this missing check Year-to-Date figure to obtain the missing pay amount.
$ 1583.90 (Year-To-Date for 4/10/2015 missing check)
minus 1337.29 (Year-To-Date for 4/03/2015 check before the missing one)
equals $ 246.61 (Gross pay amount for 4/10/2015 missing check)
- Always verify that missing pay is representative before using it in income calculation. (For example: the calculated missing payment of $246.61 seems reasonable based on the known payments.)
Note: This method is not ideal if you have more than one missing pay period between dates as it may not give you an accurate indication of representative pay for each pay period.