Deadlines: Child Care Certification/Denial Timeliness Report

**NOTE: Child care reports once found in Document Direct are now found in PPM Dashboard**

Child Care Timeliness Reports evaluate timeliness in processing Child Care certifications by counting the days between when the client provides verification, and the date the authorization begins.

Specifications for Child Care Real Time Processing (Certifications) Reports

The worker of record is entered from field A10 and A13 at the time of the case action.

  • Where ALL the following criteria are met:
  • If the case category prefix is A,B,C,H,D,E,M,S, and
  • If the Section K status at the time of the action for the authorization was “O”, “D” or “U”, and
  • If the age of the person with the child care authorization is less than 19, and
  • If the authorization Type is “DC” or “CW,” and
  • If the action taken (field K12) on the authorization is a certification (“1”) action, and
  • If the Geriatric Day Care Indicator (field K95) is NOT equal to “Y,” and
  • If the authorization was processed previous month, Then…

Then the reports will evaluate timeliness based on the total count of days elapsed from the date verification is received (PS2 Block K45) to the date the authorizations are processed (EKHL Screen, Block K9)

  • If the number of days elapsed (not including weekends and holidays) is less than 3, the authorization is considered timely.
  • If the number of days elapsed (not including weekends and holidays) is more than 2, the authorization is considered untimely.

Report Breakdowns:

  • The State Summary Reports
  • Area Summary Count
  • County Summary Count by Supervisor/Worker
  • Worker Detail Report

Child Care Denial Timeliness Report

Child Care Denial Timeliness Reports evaluate timeliness in processing Child Care denials by counting the days between when the client applies for benefits and the date are denied.

Specifications for Child Care Denial Timeliness Reports

The worker of record is entered from field A10 and A13 at the time of the case action.

  • Where ALL the following criteria are met:
  • If the case category prefix is A,B,C,H,D,E,M,S, and
  • If the Section K status at the time of the action for the authorization was “O,” “D” or “U,” and
  • If the age of the person with the child care authorization is less than 19, and
  • If the authorization Type is “DC” or “CW,” and
  • If the action taken (field K12) on the authorization is a denial (“2”) action, and
  • If the Geriatric Day Care Indicator (field K95) is NOT equal to “Y,” and
  • If the authorization was processed previous month, Then…

Then the reports will evaluate timeliness based on the total count of days elapsed from the date of application (PS2 Block K9) to the date the authorizations are processed (EKHL Screen, Block D9).

  • If the number of days elapsed (not including weekends and holidays) is less than 31, the authorization is considered timely.
  • If the number of days elapsed (not including weekends and holidays) is more than 30, the authorization is considered untimely.

Report Breakdowns:

  • The State Summary Reports
  • Area Summary Count
  • County Summary Count
  • Expedited Child Care and 30-Day Child Care and for untimely authorizations
  • Area / County / Location / Supervisor / Worker

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