Leadership: Field Manager Process – Stolen / Missing State Property

Contact the local Police department to file a report with the bar code, serial number, make & model number.

Obtain a copy of the completed Police Report

Complete an Asset Inventory Transaction Request form 23AM002E

  • Select the “Delete” option
  • Select the “Stolen” option
  • Fill in the required fields as follows:
    1. Location Code
    2. Asset Bar Code
    3. Serial Number
    4. Detailed Description
    5. Y or N – reflecting that an AA form (23AM001E) is attached
    6. Y or N – reflecting that a Police Report is attached
  • Print, sign, and date the Asset Inventory Transaction Request
  • Submit the following to DSU Asset Management:
    Copy of last signed documents (23AM001E, 23AM002E, etc.)

    1. Copy of the Police Report

Please be advised that Asset Management or OIG may request the following additional information regarding “stolen” assets:

Who last had the item and approximately when it was last seen
Who searched for the item and time spent searching
Facts know (or speculation) regarding the item’s disappearance
What steps will be taken to enhance security measures

Such items will be dropped / retired (vouchered) from the system as “stolen”. If a police report is not obtained, such will be removed as “lost”. The Office of Inspector General (OIG) is advised of stolen and lost assets. Additionally, any questions relevant to insurance or liability related to agency assets should be directed to the OKDHS Risk Management Unit.
Policy: OKDHS: 2-21-20, OKDHS: 115-3-2
Email: *OKDHS.IncidentReport@okdhs.org and AFS Regional Deputy Director

For further information regarding Equipment and Inventory, refer to the SOP.

Was this article helpful?

Comments or Suggestions?

We want Quest to be your source for important information that you need to succeed at in your work but we need your help:

Was this article helpful? Was it missing something you needed to get the job done?

Tell us what you think, what you know about this article. What are we doing well, and what we could do better.

All fields are required.