Systems Help: PS2 Instructions – Section I (Absent Parent Information)

This section is completed for each absent parent identified in the eligibility determination process. The worker should enter as much information that is known about the absent parent(s). Even if the absent parent is unknown, Blocks I1, I4, I13, I25, I26, and I61 must be entered. Also, Block I64 (absent parent legal status), must be entered for each child associated with the AP.

If the child was born out of wedlock and paternity not established, then information about the alleged father is entered.

If the child was born during a legal marriage or within nine months of a date of divorce, information about the legal father is entered. If the legal father is not the natural father, information about the alleged father is also entered in a separate Section I.

After initial entry, updates (changes) to information on file for an absent parent should be made when new information is available.

The following are descriptions/ instructions of each Section I (Absent Parent Information) field in IMS:

Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Code.
PS-2 Block: I1
Instructions: Computer assigned code to designate absent parent of child(ren) in I61. Codes of A – ZZ will be computer assigned. For initial update, enter ‘+’
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent’s Last Name.
PS-2 Block: I4
Instructions: Enter absent parent’s last name. If unknown, enter unknown.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent’s First Name.
PS-2 Block: I5
Instructions: Enter absent parent’s first name. If unknown, enter unknown.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent’s Middle Name
PS-2 Block: I6
Instructions: Enter absent parent’s middle name or initial.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Name Suffix
PS-2 Block: I7
Instructions: Enter the absent parent’s name suffix, i.e.,Jr.,II (roman numerals), etc.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Maiden/Alias Name
PS-2 Block: I8
Instructions: Enter maiden name, previous name or any alias this absent parent may have used.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Birthdate
PS-2 Block: I10
Instructions: Enter date of birth of absent parent. If birthdate is current century, enter only the last two digits of the year. If birthdate is not in current century, enter complete year of birth.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Sex
PS-2 Block: I13
Instructions: Enter “F” or “M” for sex of absent parent.

  • F = Female
  • M = Male
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Old Absent Parent Race.
PS-2 Block: I16
Instructions: This field is no longer updatable by the user. The system retains this field for internal purposes:

  • A = Asian or Pacific Islander
  • B = Black, not of Hispanic origin
  • I = American Indian or Alaska Native
  • S = Hispanic
  • W = White, not of Hispanic origin

NOTE: Report each absent parent in only one racial/ethnic group as they are regarded in the community. Report as American Indians persons who are on Indian Agency or Tribal rolls but are of mixed ancestry.

Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Primary Indian Tribe.
PS-2 Block: I17
Instructions: Enter the primary Indian Tribe, if applicable, for this person according to Appendix D-4-A or one of the following codes:

  • 777 = Individual claims to be Indian but tribal records do not substantiate this claim.
  • 888 = Individual claims to be an Indian but tribal records do not substantiate or disclaim this.
  • 999 = Indian tribe unknown
  • If non-Indian leave blank.

NOTE: Double click on the Primary Indian Tribe field. The Select Indian Tribe dialog box appears with a list of tribes. To search for the appropriate Indian Tribe, begin to type the letters of the tribe name into the search field. The name displayed in the list box changes to correspond with what you type. Click on OK to select the tribe name displayed in the search box and return to the AP tab.

Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Secondary Indian Tribe
PS-2 Block: I18
Instructions: Enter the secondary Indian Tribe, if applicable, for this person according to Appendix D-4-A. If unknown, enter 999. If non-Indian, leave blank.NOTE: Double click on the Secondary Indian Tribe field. The Select Indian Tribe dialog box appears with a list of tribes. To search for the appropriate Indian Tribe, begin to type the letters of the tribe name into the search field. The name displayed in the list box changes to correspond with what you type. Click on OK to select the tribe name displayed in the search box and return to the AP tab.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Social Security Account Number.
PS-2 Block: I19
Instructions: Enter the Social Security Account Number for this absent parent.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Verified Social Security Account Number.
PS-2 Block: I20
Instructions: Enter the appropriate code as it pertains to the Social Security Account Number in I19 for this individual.

  • M = Social Security Account Number has been verified by the worker.
  • N = Social Security Account Number has not been verified.
  • Y = Social Security Account has been verified by the computer matching the number with Social Security Administration files. (This code is entered by the State Office only).
Notebook: **********
Tab: **********
Field: Absent Parent Military Service
PS-2 Block: I21
Instructions: Enter one of the following codes to show the current military services status.

  • Y = Absent parent is currently in the military service.
  • N = Absent parent is not currently in the military service.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Client Assignment of Child Support
PS-2 Block: I25
Instructions: Enter of the following codes to show that client has or has not agreed to assign support.

  • N = Refused to assign support
  • Y = Assigned support to DHS
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Client Cooperation.
PS-2 Block: I26
Instructions: Enter one of the following codes to show that client has or has not agreed to cooperate in obtaining support.

  • E = CWS / OJA plan precludes cooperation.
  • G = Good cause for not cooperating has been determined.
  • N = Refusal to cooperate determined by county worker
  • O = Refusal to cooperate determined by OCSS
  • P = Pending determination of good cause
  • Y = Agreed to cooperate

NOTE: After initial referral, if client refuses to cooperate with OCSS, they will update to “O”. The worker will be notified of the “refusal to cooperate” through a message on the “G3” screen.

Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Good Cause
PS-2 Block: I27
Instructions: Enter code from the Good Cause Report as to the primary reason for Good Cause approval.

  • A = Potential physical harm to child
  • B = Potential emotional harm to child
  • C = Potential physical harm to parent or caretaker relative
  • D = Potential emotional harm to parent or caretaker relative
  • E = Conception result of incest or forcible rape
  • F = Legal adoption before court
  • G = Parent receiving preadoption services
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Support.
PS-2 Block: I28
Instructions: Enter code showing whether absent parent has ever provided support (voluntary or court ordered).

  • C = Support (money) deducted from TANF grant at certification
  • N = Support (money or in-kind) has never been provided
  • Y = Support (money or in-kind) has been provided
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Date of Last Payment.
PS-2 Block: I29
Instructions: Enter date the last child support payment was received.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Payment Amount.
PS-2 Block: I30
Instructions: Enter amount of the last child support payment made. If payment was in-kind, enter 9999.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Payment Method.
PS-2 Block: I31
Instructions: Enter code showing how payment was made.

  • C = To court or Child Support Agency
  • D = Directly to recipient
  • T = Directly to recipient and then turned over to court or Child Support or Foster Care Agency.
  • F = To Foster Care Agency.
Notebook: **********
Tab: ***********
Field: Payment to Whom.
PS-2 Block: I32
Instructions: Enter code showing where payments are to be made

  • A = To Child Support Agency
  • B = To Court Clerk
  • C = Other.
Notebook: **********
Tab: ***********
Field: Amount of Child Support Arrears
PS-2 Block: I33
Instructions: Enter the amount of verified past due child support.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Institutional Living Arrangement.
PS-2 Block: I34
Instructions: If absent parent lives in a penal or mental institution, enter the appropriate code.

  • J = Jail
  • M = Mental Institution
  • P = Prison

NOTE: If only part of the absent parent’s mailing address is known, enter the part that is known.

Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Extra Mailing Address.
PS-2 Block: I35
Instructions: Use this space for extra line of address when needed.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Mailing Address.
PS-2 Block: I36
Instructions: Enter mailing street address of absent parent. Abbreviations for addresses in A26 should be used.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Mailing City.
PS-2 Block: I37
Instructions: Enter mailing city.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Mailing State.
PS-2 Block: I38
Instructions: Enter mailing state by using A28 codes. If the absent parent is out of the country, enter XX.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Mailing Zip Code.
PS-2 Block: I39
Instructions: Enter mailing zip code.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Mailing Address Indicator.
PS-2 Block: I40

Instructions: Enter appropriate code to indicate if absent parent’s address has been verified.

  • L = Last known address (not known if current address)
  • V = Verified as a current address

NOTE: If any address blocks are entered, the indicator block must be entered.

Notebook: **********
Tab: ***********
Field: Absent Parent Telephone Number.
PS-2 Block: I41
Instructions: Enter telephone number. (OBSOLETE)

NOTE: If only part of the employer information is known, enter the part that is known.

Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent’s Employer Name
PS-2 Block: I44
Instructions: Enter name of the absent parent’s employer.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Employer’s Extra Mailing Address.
PS-2 Block: I45
Instructions: Use this space for extra line of mailing address when needed.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Employer’s Mailing Address
PS-2 Block: I46
Instructions: Enter mailing address of absent parent’s employer. Abbreviations for addresses in A26 should be used.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Employer’s Mailing City.
PS-2 Block: I47
Instructions: Enter mailing city of absent parent’s employer.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Employer’s Mailing State
PS-2 Block: I48
Instructions: Enter mailing state of absent parent’s employer.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Employer’s Zip Code.
PS-2 Block: I49
Instructions: Enter mailing zip code of absent parent’s employer.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Employer Information Indicator.
PS-2 Block: I50

Instructions: Enter appropriate code to indicate if absent parent employer’s address has been verified.

  • L = Last known employer and/or address (not known if current)
  • V = Verified as a current employer and/or address

NOTE: If any employer information is entered, the indicator block must be entered.

Notebook:
Tab: ***********
Field: Absent Parent Professional License.
PS-2 Block: I51

Instructions: Enter appropriate code to indicate if the absent parent has a professional license. (OBSOLETE)

  • Y = Absent parent does have a professional license
  • N = Absent parent does not have a professional license.
Notebook: **********
Tab: ***********
Field: Usual Occupation.
PS-2 Block: I52
Instructions: Enter the absent parent’s usual occupation. (OBSOLETE)
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Person Number.
PS-2 Block: I61

Instructions: This will be completed to indicate child(ren) for whom the absent parent listed in I1 is responsible.NOTE: Additional children can be added by pressing the INSERT key while cursor is placed in this field.

Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Absent Parent Legal Status
PS-2 Block: I64

Instructions: Enter one of the following codes to indicate legal status of absent parent.

  • A = Support order is established
  • B = Divorced with no support ordered
  • H = Paternity established with no support ordered
  • I = Married/separated, no support ordered, or absence of mother
  • M = Paternity not established
  • N = Paternity disproved by OCSS (used by OCSS only)
  • P = Acknowledgement of paternity affidavit

NOTE: I64 through I81 should be completed based on the child indicated in I61. If information is not the same, enter with appropriate information for corresponding I61. If the information is the same for more than one member listed in I61, use ditto marks (“).

Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Legal Status Date.
PS-2 Block: I67
Instructions: Enter actual or nearest approximate date the legal status of absent parent began. If legal order is involved, use date of legal order.
Notebook: *********
Tab: **********
Field: Payment Due Date.
PS-2 Block: I68
Instructions: From the legal order, enter the actual date that the first child support payment was due.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Legal Order Number.
PS-2 Block: I70
Instructions: Enter legal order court case number.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Legal Order City.
PS-2 Block: I71
Instructions: Enter city where legal order action was taken.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Legal County.
PS-2 Block: I72
Instructions: Enter county where legal order action was taken. If entering an Oklahoma County, use the numeric code for county (01-77); otherwise, the county name is entered.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Legal State.
PS-2 Block: I73
Instructions: Enter state where legal order action was taken using codes for A28.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Child Support Ordered.
PS-2 Block: I78
Instructions: Enter amount (in whole dollars) of court ordered child support from latest court order, regardless of whether payment is being made.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Payment Frequency
PS-2 Block: I79
Instructions: Enter frequency the payment is ordered by the court to be paid.
Codes are:

  • B = Two week intervals
  • M = Monthly
  • S = Twice a month
  • W = Weekly
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Child Support Amount Indicator
PS-2 Block: I81

Instructions: Enter the appropriate code to show whether child support ordered in I78 is per child or for all children in the order.

  • A = Child Support ordered for all children
  • I = Child Support ordered per child
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Minor Mother Person Number
PS-2 Block: I82
Instructions: If this absent parent’s child has a minor mother included in this TANF case as a person other than the payee or spouse, enter the minor mother’s person number from Section F.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Hispanic/Latino Ethnicity
PS-2 Block: I91

Instructions: Enter “Y” or “N” (in FACS – check box to indicate “Y”) to indicate if absent parent is of Hispanic/Latino Ethnicity.NOTE: For I92-I96, Race Codes, report each absent parent in only one racial/ethnic group as they are regarded in the community. Report as American Indians persons who are on the Indian Agency or Tribal rolls, but are of mixed ancestry.

Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Race Indicator – Asian
PS-2 Block: I92

Instructions: Enter “Y” or “N” (in FACS – check box to indicate “Y”)

  • A value of “Y” (checked) indicates Asian
  • A value of “N” (not checked) indicates not Asian.
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Race Indicator – Black
PS-2 Block: I93

Instructions: Enter “Y” or “N” (in FACS – check box to indicate “Y”)

  • A value of “Y” (checked) indicates Black
  • A value of “N” (not checked) indicates not Black
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Race Indicator – White
PS-2 Block: I94

Instructions: Enter “Y” or “N” (in FACS – check box to indicate “Y”)

  • A value of “Y” (checked) indicates White
  • A value of “N” (not checked) indicates not White
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Race Indicator – Hawaiian/Pacific Islander
PS-2 Block: I95

Instructions: Enter “Y” or “N” (in FACS – check box to indicate “Y”)

  • A value of “Y” (checked) indicates Hawaiian/Pacific Islander
  • A value of “N” (not checked) indicates not Hawaiian/Pacific Islander
Notebook: INTERVIEW
Tab: DEPRIVATION AP INFO
Field: Race Indicator – American Indian
PS-2 Block: I96

Instructions: Enter “Y” or “N” (in FACS – check box to indicate “Y”)

  • A value of “Y” (checked) indicates American Indian
  • A value of “N” (not checked) indicates not American Indian
  • If this field is marked as “Y” (Yes) then block I17 must list the primary Indian tribe of this person.

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