Memorandums of Understanding (MOU’s) only need to be updated if there is a change.

All MOU’s need to be routed for approval to your Deputy Director. Then the MOU and routing slip need to be scanned and emailed to Contracts & Purchasing.

C&P will review the MOU to be certain it is an acceptable agreement. If it is, they will then route it to the AFS Division Director for his signature.

Please remember that the vendor needs to sign the MOU prior to sending it to C&P. Original signatures are no longer needed so you can scan and email these agreements.

Also, since MOU’s are non-financial agreements, you will not set up a PA. C&P will assign a PA to the MOU when they receive it. When you scan and email the MOU to C&P, it is important to ask them to let you know what PA is assigned. This will allow you to track the progress of the MOU through its approval.

Any questions about the structure or content of an MOU or if a vendor request needs to be in an MOU should be sent to the C&P mailbox. Their staff will be able to help you with your questions. Obtain signed MOU from appropriate representative of the external organization.