Vendors must be on approved vendor list found on Voluntary Payroll Deduction Program page.
Product vendors are allowed annual access to employees to market their product/service and are not explicitly prohibited from providing a gift or a giveaway. The giveaway must be open to all employees and not subject to purchase of a product/service.
The law also states that staff (County Directors or their assistant) making arrangements for vendors to meet with employees, should not accept food or gifts from the vendor. Also, the email notifying employees the vendor will be on site should only include the date, times, and location the vendor will be available. The County Director should ensure these standards are applied equally to all approved vendors. Finally we are allowed to limit the number of visits to once a year if we consider their solicitation as interfering with our business.
Policy: OKDHS 340:1-11-14
For further guidance, please refer to the SOP.