Effective 03/01/2019

Scenario #1:

Janice is in the county office to apply for child care for her 2 year old son, Matt. Matt attends an Early Head Start classroom in an EHS-CCP Grant Program. Janice works M, W, F from 9:00am to 12:00pm. What is the appropriate unit type for Matt?

Answer:

As long as Janice is meeting a need factor during some of the EHS program care hours, Matt is eligible for the weekly (W5) unit type.

Scenario #2:

Mike is in the office to apply for child care for his 2 children, Jake (1) and Janna, (7). Mike is working full-time, M-F, 8-5. Mike earns $7.25 per hour. Mike has selected an OECP as Jake and Janna’s provider. Jake will attend an OECP classroom and Janna will attend the same facility in a non-OECP classroom. Jake needs care all day and Janna only needs care part-time on school days and full-time on school holidays. What is the appropriate unit type for Jake and Janna? How much family share copayment is Mike responsible for?

Answer:

Jake must be approved for the weekly unit type as he attends an OECP classroom in an OECP . Janna qualifies for the blended rate. Mike is responsible for $0 family share copayment. The worker must first determine that Mike is income eligible for child care subsidy (40 hours/week x $7.25/hour = $1247/month.) Since the income limit for a household of 3 is $3976/month, the worker should divert the entire household income using the “total diverted income” block (E47) in the Child Care Tab in FACS resulting in a $0 family share copayment.

Scenario #3:

Kurt applies for child care for his 2 year old daughter Susie and his 10 year old son Jimmy. Jimmy needs full time care on the days Kurt works. Kurt works Tuesday and Thursday from 7:00am to 7:00pm. He earns $9.00/hour. Jimmy will attend Childtime Learning Center, and Susie will attend an Early Head Start classroom at Kidz Korner, a facility that has an EHS-CCP Grant Program. What is the appropriate unit type to be approved for Jimmy and Susie? What is the appropriate family share copayment for this household?

Answer:

Susie must be approved for the weekly unit type (W5) per OAC 340:40-7-7(e) as Kurt is meeting a need factor during some of the EHS-CCP Program’s hours. Since Kurt only works 2 days a week, over 4 hours a day, Jimmy only qualifies for 10 full-time units. Jimmy may only attend the child care facility during the hours Kurt is meeting a need factor. Kurt’s gross monthly income is $928.80 which is within the income guidelines for a family of 3. The entire household income must be diverted using the “total diverted income” block (E47) in the Child Care Tab in FACS resulting in a $0 family share copayment.

Scenario #4:

Jill currently receives child care subsidy for her 2 year old son Sam and her 7 year old daughter Lily. Jill works M, W, & F, from 10:00am to 4:00pm. Sam attends an OECP classroom at Happy Kids, a facility that has an OK Early Childhood Program. Lily attends Cuddles and Hugs child care. The family share copayment is $0 for this family since Sam is in an OECP and Sam is approved for the weekly rate.
Jill calls the office to report a change of provider for Sam. Sam will now attend Cuddles and Hugs with Lily. Cuddles and Hugs child care does not have an OECP . What actions must be taken when the worker completes the change of provider for Sam?

Answer:

Since Sam will no longer be attending an OECP , the family is no longer automatically eligible for a $0 copayment. The worker must undivert the income on the E section in accordance with negative action deadline timeframes listed on the appendix B-2 even though the copayment will not increase until renewal.  While Sam was attending the OECP program, he was approved for the weekly rate even though Jill only worked 3 days a week. Because policy prohibits decreasing the unit type and number of units in the middle of an eligibility period, Sam’s care must be maintained at the weekly rate until renewal when the child care plan is re-evaluated.

Scenario #5:

Chadwick is attending an EHS-CCP program. Chadwick is 4 years old. Normally, EHS-CCP authorization eligibility stops at 47 months. The program has verified that Chadwick is still enrolled in the EHS-CCP program but you are getting an edit that the Child’s Age Exceeds 47 Months (PSEKX335).

Answer:

Document in case notes that you have verified with the EHS-CCP provider that Chadwick is over 47 months of age and is still enrolled in the EHS-CCP program. Email ChildCareSubsidy@okdhs.org to request an override of the edit and that you have documented the child is still in the EHS-CCP program.