317:35-5-25(a)

Mandated by the Deficit Reduction Act of 2005 – U. S. citizens have to provide proof of identity and citizenship

Clients who do not have to provide proof of identity and citizenship are:

• children in foster care
• deemed newborns up to age one

Federal benefits also require proof of citizenship. So if there is a data match for the following benefits, citizenship has already been verified.

• Medicare
• SSI
• Social Security disability benefits

Acceptable documents to prove identity are:

• a driver’s license;
• a government-issued ID card;
• a U.S. military ID card;
• a tribal ID card;
• a school ID card;
• a daycare or nursery record;
• a U. S. Coast Guard or merchant mariner card; or
• an affidavit signed by the parent or guardian for children under 16.

Acceptable documents to prove citizenship are:

• a U. S. birth certificate;
• an official military record showing place of birth (i.e. DD-214);
• a consular report of birth abroad of a U. S. citizen (FS-240);
• a certification of birth abroad (FS-545);
• a certification of report of birth (DS-1350);
• a U.S. citizen ID card (issued by INS);
• a final adoption decree showing the child’s name and U.S. place of birth.

Acceptable documents to prove citizenship and identity are:

• U. S. passport (with no limitations – does not have to be currently valid);
• certificate of U.S. citizenship issued by the USCIS; or
• naturalization certificate.
• Copy of Medicare card or printout of a Beneficiary Earnings and data Exchange (BENDEX) or State Data Exchange (SDX) screen showing receipt of Medicare benefits, Supplemental Security Income or disability benefits from the Social Security Administration
• (E) Tribal membership card or Certificate of Degree of Indian Blood (CDIB) card, with a photograph of the individual.

Other forms of documentation that can be used which are explained in 317:35-5-2(a)

Verification of identity and citizenship must be documented in case notes.
For example: “Karen sent in copy of driver’s license and B/C as proof of ID and citizenship.”

Any documentation provided by the client must be placed in the permanent section of the case record.

In addition, workers should check the permanent section for copies of birth certificates or other proof of identity and citizenship and record this in the citizenship blocks when applicable.

If a client does not have any of the citizenship documents, s/he may complete an 08OA005E Request for Citizenship Verification form.

For persons born in Oklahoma, information on the birth certificate should be entered in the citizenship tab in FACS to attempt electronic verification through the health department.

If the client meets all factors of eligibility except proof of citizenship or identity, the worker should enter the W2 code in the citizenship block.

• This will give each person at least 60 days to provide the verification.
• When the client provides the verification, the worker must update the citizenship block to the proper code.
• If the verification is not provided within 60 days the citizenship block will automatically update to W3. The W3 code gives the client another 60 days to provide proof.
• After the second 60-day time period, the medical benefit will automatically be removed, or the case will close if the only person on the case is approved for medical benefits only.
• If during this 60-day time period the case closes for another reason, the client will get another automatic 60 days of eligibility if they apply again at a later date.
• However, if the client is removed from the case (or the case closes) for not providing proof of citizenship, this proof must be provided if s/he applies again at a later date.