Aged, Blind, Disabled (ABD): Medical Eligibility and Data Tracking System (MEDATS)

MEDATS (generally called “MDL”) is a system within IMS used by OHCA’s Level of Care Evaluation Unit (LOCEU) to communicate with OKDHS workers. The system is for: disability decisions, DDS home based waivers, ICF-IID (Intermediate Care Facility – Individual with an Intellectual Disability) medical eligibility, transfer from an ICF-IID to and emergency services for ineligible/illegal aliens.

To access the MEDATS MDL screen:

  1. Log into IMS
  2. Clear the screen
  3. Type MDL case number and press ‘enter’.

The MEDATS MDL screen will appear.

Received Date: date LOCEU received a complete application. A complete application is when LOCEU receives fully completed paperwork, such as a Medical Social Summary or email requesting alien emergency medical. If the document/email is incomplete, it is not considered an application. Make sure the documents are fully signed and dated before sending them to LOCEU.

Refer to the following articles:

Last Name

First [name]

APPLCTN type: MA=disability/ medical decision, “LC” = level of care decision (for instance TEFRA or DDS waivered services).

Date Completed: date of last entry

Action: PN=application or decision pending, OT = other documents are needed before decision can be made, AP=approved, DN = denied.

WVR: waiver code. TEFRA=T1, TN, TH, DDSD, W1-9, WN, H1-4, HN

To look at the details for a particular line, tab the cursor down to that line; type “MDI”; then press “enter”.

The MEDATS MDI screen will appear.

REVW Team: initials of LOCEU staff person

ORIG CNTY: county that made the request for a decision

Waiver CDE: waiver code. TEFRA=T1, TN, TH, DDSD: W1-9, WN, H1-4, HN. For DDSD Waiver case, this code is chosen from the drop down menu in the Title XIX HCBW block (2) at the bottom of the Medical General tab

APPL STAT: application status, the same as “ACTION” from MDL. PN=application or decision pending, OT = other documents are needed before decision can be made, AP=approved, DN = denied.

Relation : C = Any Non-Disability Status (such as TANF or Alien), D = Disability

CER EFDT: The date the person was found to be eligible

CER ENDT: The end date for this decision. This date needs to go into the Medical Evaluation Date block (1) in the Medical-General tab in FACS. If there are two lines (MA [disability] and LC [level of care], use the date from the LC line.

PRI DIAG: Enter the code into the Primary Diagnosis block at the bottom of the Medical – General tab (2)

SEC DIAG: Enter this code, if it’s there, into the Secondary Diagnosis block at the bottom of the Medical – General tab (3)

Review: TANF Incapacity Due Date

Action: PN = application or decision pending, OT = other documents are needed before decision can be made, AP = approved, DN = denied.

ADD INFO:

Comment: LOECU will enter something here for: any documentation they need before they can make a decision, future instructions, extra information about the current decision

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