Ensuring that the correct people are included in the child care household is very important.  When we fail to appropriately code individuals who must be included in the child care household, the family share copayment will be locked in at the incorrect level and this could result in an overpayment to the family as well as errors.

In the following examples, you will see who must be included in the child care household and how those individuals must be coded in the system.

Household Tab in FACS:

Benefit type (F24):

• Services to adults and families – Child Care, Adult Day Services, and SSI-DCP

Status (F25):

• A = Added to Benefits.
• O = Not included in benefit. Income and resources are considered in benefit computation.
• N = Not included in benefit. Income and resources are not considered for benefit computation.
• R = Removed from benefit section.

Household #1  (18 year old sibling in the home)

Susan – mother

Randy – father

Jacob – 18 year old son

Jim – 9 year old son

The child care household size is 3.

Susan and Randy must be coded as K/O because they are the parents.

Jacob is coded K/R.  He is removed from the benefit because he is 18 (even though he is a sibling to Jim).

Jim is coded K/A.

Household #2  (caretaker household)

Carla – grandma

Karl – grandpa

Jasmine – 6 year old granddaughter

The child care household is 1.

Carla and Karl do not have a court order that specifically states they are “legally and financially responsible” for Jasmine, therefore they must be coded K/N.

Jasmine is coded K/A.

Household #3 (post-adoptive family, adopted through OKDHS)

Janna – adoptive mom

Jack – adoptive dad

Charles – 4 year old adopted son

Charity – 2 year old adopted daughter

The child care household is 2.

Since this post-adoptive family is eligible for the income exclusion, both Janna and Jack are coded K/N.

Charles and Charity are both coded K/A.

Household #4 (Married couple, multiple children)

Chad – dad

Lacy – mom

Lucy – Chad’s daughter from a previous relationship – not requesting care for Lucy

Miley – Lacy’s daughter from a previous relationship – requesting care for Miley

Haley – Chad and Lacy’s daughter in common – requesting care for Haley

Josh – Chad and Lacy’s son in common – not requesting care for Josh

The child care household is 6.

Chad and Lacy are coded K/O.

Lucy is coded K/O.  Lucy is a sibling and must be coded K/O so that she counts towards the child care household size.

Miley is coded K/A.

Haley is coded K/A.

Josh is coded K/O.  Josh is a sibling and must be coded K/O so that he counts towards the child care household size.

Household #5 (Guardianship)

Ty – Dad

Eloise – Ty’s mother who has guardianship of Russell

Russell – Ty’s son

The child care household is 2.

Ty must be coded K/O as he is Russell’s father.

Eloise must be coded K/R.  Eloise is NOT a part of the child care household (regardless of guardianship) because Ty is in the home with his child.

Russell is coded K/A.