The document “When a Vacancy Occurs, Phase One Implementation” details the steps in the process when a job becomes open because of a resignation, retirement, or release agreement. It outlines the process as follows:
- Steps for the Field Manager to take on Last Day of Duty pertaining to ID badge and equipment being turned in, notifying proper individuals of resignations, and deactivating access to agency systems.
- Specific steps are given if the vacancy is created due to a Transfer.
- Applicants are reviewed and the interviews are set up once the position is posted in JAZZHR.
- The process of selecting candidates and making the job offer are outlined once interviews have been completed.
- Additional explanation is given regarding positions that are filled by a lateral intra-agency transfer, voluntary demotion, or promotional position.
- Onboarding process is outlined for New Hires.
Here are some frequently used acronyms in the document.
FM – Field Manager
DDAA- Deputy Director Administrative Assistant
AA- Administrative Assistant
SSC- Support Services Coordinator
LDOD- Last Day On Duty
CSS- Child Support Services
RDD- Regional Deputy Director
EOD- Enter On Duty
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