Child Care Subsidy: Work Schedule Scenarios

Scenario #1

Julie is in the county office to apply for child care for her 3 year old child. Julie has an ongoing job and states she works 30 hours a week, Monday through Friday, 8:00am to 2:00pm. Julie provides two bi-weekly pay stubs.

Check #160 hours; gross amount $480.00
Check #260 hours; gross amount $480.00

Since Julie’s pay stubs support her statement that she works Monday through Friday, 8:00am to 2:00pm, the worker should accept the declaration of her schedule and approve care accordingly for her child.

Scenario #2

Josh applies for child care on OKDHSLive! He inputs that he needs child care on Monday, Wednesday, and Friday from 6:00am to 6:00pm for his 2 year old twin daughters. Josh supplies four weekly pay stubs to his worker.

Check #136 hours; gross amount $288.00
Check #233 hours; gross amount $264.00
Check #335 hours; gross amount $280.00
Check #431 hours; gross amount $248.00

Although there is some difference of hours worked on the pay stubs provided compared to Josh’s declared schedule, the variance is not great enough to consider the declared schedule questionable. Care should be approved based on the Josh’s declared work hours.

Scenario #3

Jaden is in the office to apply for child care for her infant son. Jaden states that she is working 40 hours a week, Monday through Thursday and Saturday, 7:30am to 4:30pm. Bi-weekly pay stubs provided show the following:

Check #160 hours; gross amount $435
Check #250 hours; gross amount $362.50

Jaden’s pay stubs do not reflect her stated work schedule of 40 hours per week. In this instance, further information is needed about her work schedule. The worker should ask the client why her checks do not reflect 80 hours in the pay period. If the explanation is reasonable and the client expects to work her full schedule in the future, the worker can accept the client’s statement. If the worker is unable to contact the client about the discrepancy, the employer must be contacted to verify Jaden’s work schedule. The worker must update FACS case notes explaining whether or not the pay stubs support the client’s declaration of her work schedule.

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