Location of Web Pages

Oklahoma County

General Usage Instructions

Anyone can use the site, search the records and see the results. There is no User ID/Password requirement to see scanned images.

Searching Records

• The link above will take you directly to the search screen.
• Enter your search criteria in the search box and hit ENTER.
  
• The results will return and you can see a lot of information that will help you determine which result you want to see. To see the scanned image for that document, click on the “VIEW FULL SCREEN” option and the image will appear.
  
• If you do not get a match on the First Name and Last Name
  • Check that you are spelling it the same way that the client does when they conduct business.
  • You can limit the search to Last Name and then search the results (this may help you find “Katherine” rather than “Kathy”. If the Last Name is common (such as Smith), you may get too many results to use effectively.
  • By using only the Last Name, you may find different Trust or LLC results that match which you can then search to match on address or middle name to either rule them in or out as belonging to your client. Property placed into a Trust or LLC may not have the clients name associated with it even though they belong to the Trust or LLC. The County Property Tax documents should list the name on the property, but you will need to request one for each property to check them individually.
  • After all properties have been identified and Fair Market Values determined, be sure that the client agrees with the finding and that ALL deeds have been filed and recorded. Sometimes the client will be holding deeds that have not been filed and these are considered “Chest of Drawers” deeds and must be filed showing current ownership of the property.

Understanding the Results

• The default results are for all instrument types, but there are filters located on the left side of the page that can be used to limit the results to only desired instrument types. Once you choose the Doc Type you want, choose the FILTER button at the bottom of the choices.
• It is always considered best practice to request the client to provide actual documents of current ownership. The actual documents help us to learn if the client kept a life estate when she sold, or only received a life estate when she received the property. Did they transfer the minerals under the property as well? Has the latest deed been filed or is it being held by the client (Chest of Drawers Deed).