Child Care Subsidy: Need Factor Examples – Work

In the following scenarios we will determine if the household meets an allowable need factor and qualifies for child care benefits.

Example 1

Joey and Rachel visited the DHS office to apply for child care benefits for their two school-age children, Angel and Caleb. Angel and Caleb attend a traditional school. Rachel is employed at the local library and Joey is self-employed as a contractor. They both earn more than minimum wage and work from 8:00 a.m. to 5:00 p.m.

Joey and Rachel meet the need factor for child care benefits because they are both employed and meet the minimum wage rule. Coding for both school-age children will be Blended Traditional 23.

Example 2

Samantha and Derrick applied for child care services for their 2 year old, Billy.  Samantha works part time in the evening from 6 pm to 9 pm Monday through Friday. Billy works full time Monday through Friday from 8 am to 5 pm.

Billy is not eligible for child care services.  Samantha and Derrick do not meet a need factor at the same time.

Example 3

Chandler requests child care benefits for his 2 year old son, Tate. He works full time on the overnight shift at a shipping company. Tate’s grandmother watches him at night until Chandler picks him up after he gets off work at 7 a.m. Tate needs child care during the day while Chandler sleeps.

Chandler may be eligible for up to 8 hours of sleep time child care because his work hours fall between 11:00 p.m. and 7:00 a.m. and has an alternative caregiver for the child during the night hours.

Example 4A

Betty and Ben apply for child care for their 2 year-old twins, Chuck and Jennifer. Betty and Ben both work the same schedule at Sunshine Breakfast, Monday through Saturday from 8 am to 2 pm.  Ben cooks and makes $9.00 an hour.  Betty waits tables.  She earns tips that average with her pay to $10 an hour.

Chuck and Jennifer are eligible for child care services. Betty and Ben meet the need factor of work.  Chuck and Jennifer would be approved for services Monday through Saturday from 8 am to 2 pm plus travel time.  Coding for each would be Full-Time 27.

Example 4B

The child care center that Betty and Ben choose is not open on Saturday. Betty’s mother will volunteer to care for the children on Saturday.

Approved care will now be Monday through Friday 8 am to 2 pm plus travel time.  Coding for each would be Weekly 5.

Example 5

Wriley requests child care for his two children Jesse and Janelle for the days and hours that he will be working. Jesse and Janelle attend school during the day. Wriley works Mon-Thurs from 7 am to 6 pm.

Approved care will be for the Monday through Thursday 7 am to 6 pm. Coding would be weekly 5.

Example 6

Jessica is due for her renewal. She is out on maternity leave as she just had her newborn Bella. She is expected to return to work in 3-4 weeks. Her oldest Rowan is 3 years old and currently in childcare. Jessica’s normal work schedule is Mon-Fri 9 am – 4 pm.

She is eligible for approved care M-F 9-4, coding would be weekly 5. When reviewing her childcare, we would be sure to use the unfinished issuance process “New income at renewal process” found in the article Unfinished issuance examples coding.

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