The unfinished issuance certification process allows different amounts of income to be used from month – to – month to determine the copayment. This process must be used so that an incorrect copayment does not lock in for the next 12 months. The following article details the process of a new application using unfinished issuance to add copayment for 3rd month of eligibility.
**VERY IMPORTANT**
Do not enter the authorization until Section E is coded with Effective Months (E6) = 99
Example
A client applies for child care assistance on 11/25 to retain employment at a new job. Her anticipated income is $2,000 per month. The client will not receive any pay in November. The client will receive her first full pay period check on 12/22 so $0 income should be counted for the copayment in November and December. The client’s full anticipated income must be considered for the copayment beginning January. The income should be considered as follows:
November & December = $0 ($2000 anticipated income diverted)
January = $2000
Coding the Unfinished Issuance Certification:
- Certify the Child Care Tab (Section E) with “Eff Months” (E6) equal to “02” (the number of months that the income entered should be diverted because the client has not received a full pay check on or prior to the 1st of the month). In this example November and December are certified with a $0 copayment by coding $2000 in the “total diverted” (E47) field.
- **SAVE THE CASE and PUSH CASE completely through **
- Code a change action on the Child Care tab for effective date (E5) of 01/01 and delete the $2000 income that is coded in the “total diverted” (E47) field. Then, updated the “Eff Months” (E6) to equal “99”.
- Next enter the child care authorizations on the “Auth. Daycare” tab with the appropriate begin date.
- Remember any other open sections will require a change action also.
- **SAVE THE CASE and PUSH CASE completely through**
The system will correctly map the copayments for each month to the authorizations. There is no need to enter change actions month-by-month on the authorizations. A single notice will issue to the client showing the copayment amounts for each month.
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