EPPIC User Guide

Inquiry Tab Provider Information: Provider Inquiry Tab – Enter information for a provider search. Provider Search Results screen – Displays provider(s) that match the inquiry criteria. Click on PROFILE to display the PROVIDER PROFILE. Provider Profile screen – Displays information about a specific provider including star status. Authorization screen – Displays the children who are currently approved for […]

Payment Adjustments/Manual Claims

Payment Adjustments Our goal is to keep manual claim processes to a minimum because they are very time intensive and delay appropriate payments to providers. If too many manual claims are completed each month, it defeats the purpose of an automated system. Manual claims should be kept to a minimum when applications are processed within 2 […]

How to Submit an EBT-4

The EBT-4 form is used to make adjustments to providers when incorrect case information is transmitted to EPPIC and the provider is paid incorrectly. Refer to Article Child Care Subsidy: When to Submit an EBT-4 for additional information on determining when to submit an EBT-4. Form 10EB004E, EBT-4 is located on the Forms page on […]

EPPIC

EPPIC – the computer system used to record time and attendance information for the Child Care Subsidy Program. Policy regarding this term is located at: Child Care Subsidy: 340:40-10-1. Electronic benefit transfer (EBT) system for child care; 340:40-10-2. Client, worker, and provider electronic benefit transfer (EBT) responsibilities; 340:40-10-4. Child care electronic benefit transfer (EBT) payment […]

EBT

EBT– acronym for the Electronic Benefit transfer system. The EBT system is the method used to deliver food benefits and track time and attendance for child care benefits through an Access Oklahoma card.  It is also the term federal and state law uses when describing restricted transactions for use of SSP and TANF funds.  Policy […]

EBT Card

Initial Certification Each client approved for child care must obtain an Electronic Benefits Transfer (EBT) card. Before being issued an EBT card, the client must watch the child care benefits video which explains how to use the card. At the interview, the worker should instruct the client to swipe their EBT card every day the […]