Topic: Documentation
Verified upon receipt – the term means the information is not questionable and the provider is the primary source of the information.
Documentary evidence – information an applicant or recipient must provide to determine program eligibility. Also refer to Verification. Policy regarding this term is located at: Child Care Subsidy: 340:40-7-3.1. Child with disabilities; 340:40-7-4. Identity and Social Security number; 340:40-7-5. Resources, residence, and citizenship; 340:40-7-13. Computation of income. LIHEAP: 340:20-1-11. Income and liquid resources; and 340:20-1-13. […]
Standard Operating Procedures for Employees that have Contagious Health Conditions.
Data exchange – automated electronic information received from other agencies that provides benefit, wage, tax information, and verification of Social Security numbers that is matched with DHS electronic records. Detailed information regarding the Address Validity and Integrity, BENDEX, Buy-in, SDX, SSN Enumeration, and TPQY data exchange screens is located in Quest. Policy regarding this term […]
Confidentiality – DHS maintains the confidentiality of all applications, information, and records concerning any applicant or recipient in accordance with the Oklahoma Social Security Act, the Federal Social Security Act, and Section 183 of Title 56 of the Oklahoma State Statutes.
Commensurate return is actual money payment or documentation of money spent on the client’s behalf; i.e., property taxes, medical debts, nursing care expenses, etc., corresponding to the market value of the transferred property. It does not include personal services, labor, or provision of rent-free shelter. It also does not include a monetary value assigned and […]
The procedure for TEFRA applications
Updated 10/24/23 In Home Provider When eligibility has been determined and the customer wishes to use an in-home child care provider; Advise the customer to email inhomechildcare@okdhs.org for information about what is needed for the in-home provider Email inhomechildcare@okdhs.org with the case number and name for the edit override relating to no authorization on the […]
Earned income: Wages and Salaries refer to those monies earned by an individual through the receipt of wages, salary, commission or profit from activities in which the individual is engaged as an employee. The Gemba Card provides a helpful path to follow for obtaining accurate and complete earned income information and documentation, calculating income and […]
The Imaging application (we call it WorkFlow) does NOT replace any other computer applications you currently use to process cases. It simply replaces the paper case file. Access the Imaging Training Manual.