Topic: Imaging
AFS Handbook Information – LIHEAP Pre-Authorizations
Sometimes we have a file that we can view, but it’s not in a format that will upload to imaging. Try to save it as a PDF if it’s a word document or a JPG if it’s an image/picture file. To save an image as JPG, use SAVE AS when downloading. Change the file type […]
Process for LTC applicants that have Legal Representation
Information and instructions on Case Scan Report
Link to TEFRA Packet PDF
Fair Hearing requests will often be sent to the county office of record for a case. If the overpayment being appealed was submitted / written by an employee at the county office, it is the responsibility of the employee’s supervisor or field manager to complete the hearing summary (Form 13MP002E, H-1-A) and represent DHS at […]
It is federally mandated that counties mark case folders as “DO NOT DESTROY’ when there is an overpayment on the case. Because all counties have begun imaging case records. Benefit Integrity and Recovery (BIR) has had to consider the best way to ensure these overpayment records remain intact and do not get deleted, that the […]
Policy Link Regarding TEFRA
Case record – is an accumulation of material required to document a client’s eligibility for and receipt of benefits. The case record includes information in physical working and history records, all imaged documents, and all electronically maintained data associated with the same case number. For legal requirements and audit purposes, the Oklahoma Department of Human […]
The procedure for TEFRA applications